VIX Verify collects images of ID documents, such as driver's licences and passports, for the purpose of testing our verification software. These document are collated into our ID Document Library.

You may have volunteered your ID documents, or you may have been asked by a VIX Verify representative to do so. 

In respect to the VIX Verify ID Document Library

VIX Verify WILL:

1. Ask you to email the documents to operations@vixverify.com with the subject 'ID Document Library'. By doing so, you authorise VIX Verify to use your ID Documents for testing greenID software. 
   
   1. Documents should be photographed or scanned and saved as JPG format.
   2. Attach documents to the email in an encrypted zip file.
   3. To ensure the security of your documents, the password to the encrypted file should be provided to your VIX Verify independently from your documents (such as in person, over the phone, or via text message).
   4. Please provide your full name and contact details within the body of the email. 
2. Acknowledge receipt of your ID Documents along with a reminder of the agreement you entered into.
3. Retain your documents until you tell us otherwise. If you would like to delete your documents please send an email to operations@vixverify.com with the subject 'ID Document Library: Delete Documents' and include the full name and contact details from your original email. We will then  cease using your documents for testing and will erase your documents from the ID Document Library.
4. Use the documents solely for testing the functionality of greenID software.
5. Store your documents in encrypted form at rest. Transmit your documents via encrypted channels.
6. Restrict access to the documents to a limited set of VIX Verify staff who are involved in testing. All VIX Verify staff undergo background checks prior to employment and agree to protect confidential data.
7. Ask you to sign a deed of permission to use your documents.

VIX Verify WILL NOT:

1. Distribute your ID documents to staff who do not have access to the ID Document Library or to any other third parties.
2. Use your documents for any other purpose than testing the functionality of greenID Software.